Privacy Policy of Sisu-Kyokushin ry

Sisu-Kyokushin respects your privacy and is committed to protecting your personal data. The purpose of this Privacy Policy is to explain how we collect, process and share your personal data. This policy also explains your data protection rights.

Last updated on 12 December 2025

Controller and contact person

Sisu-Kyokushin ry
www.sisukarate.fi
Riihimäki

Ossi Karppinen
sisukarate@gmail.com
Tel: 045 137 7103

Name of the register

Sisu-Kyokushin ry:n jäsenrekisteri.

Purpose and legal basis for processing personal data

The register contains personal data of the members and former members of Sisu-Kyokushin ry.

The processing of personal data is based on the association’s legal obligation to maintain a membership register.

  • The register of members required under the Finnish Associations Act.
  • actions related to membership management, such as informing members, communication, and notifications related to membership fees
  • organising events and training sessions
  • developing activities, statistics and reporting
  • detecting, preventing and investigating misuse and criminal offences

Data content of the register

The register contains personal and contact details of the members of Sisu-Kyokushin ry, as well as other necessary information related to membership. This information includes:

  • Full name and place of residence
  • Address details
  • Email
  • Phone number
  • Birthday
  • Date of joining and resignation from the association
  • Information related to membership invoicing
  • Consents requested from the person for the publication of photographs and information related to their activities in the association. If the person is a minor, consent is given by their guardian.
  • Positions of trust within the association.

When you use our website, we may automatically collect technical and usage data about the devices you use, your browsing, and your browsing behaviour. We collect this information using cookies and other similar technologies. We use cookies only if they are necessary for the operation of the website or if you have given your consent to their use.

Regular sources of personal data

Personal data is collected from the data subjects themselves, for example from messages sent via online forms, by email, by telephone, through social media services, and in other situations where a member provides their personal data.

Data retention period

We retain the personal data we collect for as long as we have a legitimate interest or a legal obligation to retain the data. When the basis for retention no longer applies, we will delete or anonymize the data subject’s data.

Principles of register protection

Digitally processed personal data is protected and stored in the association’s system, access to which is restricted only to persons who need the data to perform their duties, such as the chairperson, secretary, treasurer, contact person, or user of the membership register.

Disclosure of personal data

Personal data may be disclosed to Sisu-Kyokushin ry’s partners for the purpose of carrying out measures and services related to membership in the association. Personal data will not be transferred outside the EU or EEA. Personal data may be disclosed to authorities and other parties specified by law within the limits permitted and required by legislation.

Rights of the data subject

Right of access to data
The data subject has the right to check what data concerning them has been stored in the register.

Right to request rectification of personal data
The data subject has the right to request the rectification of data concerning them if the data is inaccurate, incomplete, or contains errors.

Right to request erasure of data
The data subject has the right to request the erasure of their data when there is no longer an appropriate basis for processing the data.

Right to object to the processing of data
The data subject has the right, on grounds relating to their particular personal situation, to object to profiling concerning them and to other processing activities carried out by the controller in relation to the data subject’s personal data, insofar as the processing is based on the controller’s legitimate interest. The data subject also always has the right to object to the processing of their data for direct marketing purposes.

Right to request restriction of processing
The data subject may request that we stop processing their data, for example for the period during which they can verify the accuracy of the data or the lawfulness of the processing basis.

Right to request the transfer of your data from one system to another
Insofar as the data subject has personally provided data to the register and such data is processed on the basis of the data subject’s consent or a contract, the data subject generally has the right to receive such data in a machine-readable format and the right to transfer the data to another controller.

Right to withdraw consent
If personal data is processed on the basis of the data subject’s consent, the data subject has the right to withdraw their consent by notifying the controller. Withdrawal of consent does not affect the lawfulness of processing carried out on the basis of consent before its withdrawal.

Right to lodge a complaint with the national data protection authority
If you are not satisfied with the way we process your personal data, you may lodge a complaint with the Office of the Data Protection Ombudsman at: https://tietosuoja.fi/ilmoitus-tietosuojavaltuutetulle

If you wish to exercise any of the rights mentioned above, you can contact us by email at sisukarate@gmail.com. We will comply with your requests in accordance with data protection legislation.

Cookies

Sisu-Kyokushin ry uses cookies in its services. A cookie is a small text file that an internet browser stores on the user’s device. A visitor cannot be identified solely by means of cookies. Cookies do not harm the user’s device or files. The use of cookies is a common practice on most websites. By visiting the website, the visitor accepts the use of cookies.

Further information on the cookie policies of Google Analytics, Maps, and reCAPTCHA is available at: https://policies.google.com/technologies/cookies

Further information on Facebook’s cookie policies is available at: https://www.facebook.com/privacy/policies/cookies/

Plugins used on the website

Google Analytics: The Google Analytics service enables the collection of statistical information, such as the number of visitors to the website and the most popular content.

Google Maps: Our website uses the Google Maps map service, which stores cookies.

Google reCAPTCHA: Contact forms and other forms are verified using the reCAPTCHA service. This is intended to prevent messages sent by automated systems or robots.

Facebook: The website uses a Facebook plugin that displays the news feed of Sisu-Kyokushin ry’s Facebook page.

Website forms

The forms used on the website do not store data in the website’s database, but send the data directly to Sisu-Kyokushin ry’s email inbox.